team working on computers at desks

In our latest blog series, we’ve been covering key parts of our latest webinar in more detail. In our first two posts, we outlined some essential groundwork that needs to be laid out before implementing A.I., including an A.I. security policy and a data cleanup process.

After this, you’ll be ready to kick off the initial steps of actually rolling out A.I. for your business: selecting and launching an effective pilot group.

In this blog, we’ll be using Microsoft Copilot as an example, but this can apply to any A.I. solution that your business is rolling out. Here’s how to get started.

Selecting Your Pilot Group

Before rolling out Microsoft Copilot across your entire organization, plan to start with a pilot group. This group typically consists of 5 to 10 individuals from departments like sales, marketing, finance, or operations—those who can best leverage A.I. to drive efficiencies and demonstrate its ROI.

Deploying Microsoft Copilot

Once you’ve identified your pilot group, deploying Microsoft Copilot is straightforward. After licensing, it integrates seamlessly into Microsoft Office applications like Word, Excel, PowerPoint, Outlook, and Teams. Users will notice the Copilot icon appear across their Office Suite, making it easily accessible.

Testing and Feedback Collection

Encourage your pilot group to actively engage with Microsoft Copilot, exploring its functionalities and discovering how it can streamline their tasks. Establish a structured feedback collection process to capture insights, lessons learned, and innovative uses from pilot users. This feedback is invaluable for refining your A.I. implementation strategy and maximizing user adoption.

Driving Adoption from the Top

Successful A.I. adoption requires leadership buy-in. When top management supports A.I. initiatives, it sets a precedent for the rest of the organization. This support fosters a culture of innovation and openness to new technologies, overcoming resistance to change that may exist among long-time employees.

Scaling Up

As your pilot group demonstrates positive outcomes and ROI, expand the implementation to additional departments or teams. Measure the effectiveness of A.I. in each area, ensuring it aligns with your organization’s strategic goals. The ultimate objective is to integrate A.I. across the organization, leveraging its capabilities to enhance productivity and competitiveness.


Launching a pilot group is a pivotal first step in implementing Microsoft Copilot effectively. By carefully selecting participants, deploying the tool, collecting feedback, and securing leadership support, you pave the way for broader A.I. adoption. At Expera IT, we specialize in guiding organizations through the A.I. implementation journey, from initial pilot stages to full-scale deployment.

Contact us today to learn more about leveraging A.I. to transform your business.